Chairing Meetings – Hosting the Meeting
The first responsibility your participants will see you fulfill as chair of a meeting is hosting the meeting. This means welcoming participants like guests and helping them feel comfortable and clear what to expect.
Watching this Video is worth 2 Management Courses CPD Points*.
(See below for more details)
This video is part of course module number 2.3.2
Program 2: The Manager as Communicator
Course 3: Meetings
Section 2: Chairing Meetings
Primary videos that precede this video include:
– Planning Your Meeting https://youtu.be/u0hqoWIecNU
– Meetings as Conversations https://youtu.be/42kngpo0MPE
– Meeting Discipline https://youtu.be/NWLKP4Lk3BA
Primary videos that follow this video include:
– Housekeeping https://youtu.be/U3PfBOBeqBY
– Managing the Meeting https://youtu.be/cRap-SJ8tpQ
– How to Close Your Meeting https://youtu.be/S0V2-NsLFSs
– Meeting Minutes and Follow-up https://youtu.be/97j9Nq8UuGk
LESSON NOTES
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For your ‘meet and greet’ the best way to make people feel at home and to start a conversation is with the FROGS framework.
Then, when you kick off the formal part of chairing your meeting, play host by:
– setting the mood
– explaining the purpose and outcomes
– clarifying any ground rules
– making introductions
– inviting participation
RECOMMENDED EXERCISE
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1. Review how well you have acted as host in previous meetings you have chaired. What will you focus on next time you chair a meeting? (2 MC CPD Points)
2. Next time you chair a meeting, pay attention to hosting the meeting, welcoming participants, and following the advice in this lesson. (2 MC CPD Points)
3. Following your next meeting, review how well you hosted the meeting? What more will you do at future meetings? (2 MC CPD Points)
DOWNLOADS
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Free Resources
– CPD Tools – https://gum.co/MC-CPD
Paid resources
– Management Courses Onboarding Kit – https://gum.co/MC-ObK ($3)
RECOMMENDED READING
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– Running Meetings (HBR) https://geni.us/uTtzzH
– Meetings Suck https://geni.us/PnqAf
– Bad Meetings Happen to Good People https://geni.us/ehWHWW
Management Courses Continuing Professional Development (CPD) Points
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You can record your Management Courses CPD points on our free, downloadable CPD record log.
Download it here: https://gum.co/MC-CPD
Each video has two levels of MC CPD points. For this video:
– If you simply watched the video, record 2 MC CPD points
– If you also carried out all of the recommended exercises, score a total of 8 MC CPD points
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