Lesson notes, exercises, downloads, and recommended reading are below the video. On mobile, the video will rescale when you play it.

Four Special Meeting Types and How to Run Them

There are ‘normal ‘ meetings. And there are some special meeting types. And in this video, we’ll look at four types of special meetings:

1. Morning stand-ups (or roll-call meetings)
2. Working Group meetings
3. Ideas generation (or creative meetings)
4. Decision-making

And I’ll give you my best tips for how to run each of these special meeting types.

Watching this video is worth 4 Management Courses CPD Points*.
(See below for more details)

This video is part of course module number 2.3.2
Program 2: The Manager as Communicator
Course 3: Meetings
Section 2: Chairing Meetings

Primary videos that precede this video include:
– Planning Your Meeting https://youtu.be/u0hqoWIecNU
– Meetings as Conversations https://youtu.be/42kngpo0MPE
– Meeting Discipline https://youtu.be/NWLKP4Lk3BA
– Hosting the Meeting https://youtu.be/MyyoRz4fKP8
– Housekeeping https://youtu.be/U3PfBOBeqBY
– Managing the Meeting https://youtu.be/cRap-SJ8tpQ
– How to Deal with Challenging Participants https://youtu.be/BX6xoc3qg0Y
– What to Do When Your Meeting Goes Wrong https://youtu.be/PuikZ7Z9hds
– How to Chair Creative Meetings: Tools and Techniques https://youtu.be/PTlSAOFwvMc
– How to Run a Facilitated Meeting https://youtu.be/HyTaF6WQHZI

Primary videos that follow this video include:
– How to Close Your Meeting https://youtu.be/S0V2-NsLFSs
– Meeting Minutes and Follow-up https://youtu.be/97j9Nq8UuGk

Morning Stand-up Meetings (Roll-call Meetings)
Here are the four questions I suggested for this type of meeting. Ask, What…
– did you do yesterday that helped us meet our goal?
– will you do today to help us meet our goal?
– impediment that prevents you or us from meeting our goal?
– did you learn yesterday?’

Working Group Meetings
Set the agenda at the very start of the meeting
Adapt it to the priorities of the people attending
Take items in priority order
Close promptly with a quick agreement on handling the lower priority items you weren’t able to cover

Ideas-generation Meetings (Brainstorming / Creative Meetings)
Brainstorming is not a great technique
So make use of reflecting, writing, clustering, and discussing, to get the best from your participants

Decision-making Meetings
Be clear about what decision you need to make
For each option:
– Get the facts out first
– Clarify and seek observations before asking for opinions
– Assess the option and then move onto the next option
Compare options
Create a decision

1. Review your experience of meetings of each of these four types. What can you learn from your experiences of either attending or facilitating those meetings? (2 MC CPD Points)
2. Look in your diary for meetings where you can practice one of these four special meeting types. Prepare for them carefully. (2 MC CPD Points)
3. If you are not familiar with the ideas of Agile Project management or the Scrum Methodology, take a look at these two videos on our sister channel, OnlinePMCourses
– What is Agile Project Management? https://youtu.be/D5FoRXGa8ic (1 MC CPD Point)
– What is Scrum? https://youtu.be/CVmNgMxe0rk (1 MC CPD Point)
Then subscribe to that channel for 100 MC CPD Points (just kidding!)
4. If you have not already done so, watch our video, How to Chair Creative Meetings: Tools and Techniques https://youtu.be/PTlSAOFwvMc
5. The next two times you get an opportunity, use one of these approaches. After the meeting, reflect on what happened and how effective those strategies were. (2×2 MC CPD Points)

Free Resources
– CPD Tools – https://gum.co/MC-CPD
Paid resources
– Management Courses Onboarding Kit – https://gum.co/MC-ObK ($3)

– Running Meetings (HBR) https://geni.us/uTtzzH
– Meetings Suck https://geni.us/PnqAf
– Bad Meetings Happen to Good People https://geni.us/ehWHWW
– Six Thinking Hats https://geni.us/d8uq3

Management Courses Continuing Professional Development (CPD) Points
You can record your Management Courses CPD points on our free, downloadable CPD record log.
Download it here: https://gum.co/MC-CPD

Each video has two levels of MC CPD points. For this video:
– If you simply watched the video, record 4 MC CPD points
– If you also carried out all of the recommended exercises, score a total of 14 MC CPD points

Links to our book recommendations are affiliated through Amazon


Seating Psychology in One-on-One Meetings
Power in the Meeting Room: Psychology of Seating Positions
Facilitated Meetings: How to Run a Facilitated Meeting
How to Chair Creative Meetings: Tools and Techniques
Chairing Meetings – How to Prevent Group Think
Chairing Meetings – What to Do when Your Meeting Goes Wrong
Chairing Meetings – How to Deal with Challenging Participants
Chairing Meetings – How to Facilitate with Authority
Chairing Meetings – Setting Ground Rules
Chairing Meetings – How to Reduce Meeting Cost
Attending Meetings – Using Flipchart Effectively
Attending Meetings – Using Projector and Slides Effectively
Attending Meetings – Project Presence and Authority
Attending Meetings – Reduce Wasted Meeting Time
Chairing Meetings – Meeting Minutes and Follow-up
Chairing Meetings – How to Close Your Meeting
Chairing Meetings – Managing the Meeting
Chairing Meetings – Housekeeping for your Meeting
Chairing Meetings – Hosting the Meeting
Chairing Meetings – Meeting Discipline
Chairing Meetings – Meetings as Conversations
Chairing Meetings – Planning Your Meeting
Attending Meetings – Structured Response Formats
Attending Meetings – Making an Effective Meeting Contribution
Attending Meetings – Networking and Relationship Building
Attending Meetings – Preparing to Attend a Meeting
Attending Meetings – Are they the Best Use of Your Time?

Mike Clayton

About Mike Clayton 

Dr Mike Clayton is a (former) Project Manager and now a management educator. Having trained thousands of people at live workshops, seminars, and conferences, he now delivers training mainly via video. He has 14 books with international publishers and runs two successful YouTube channels. He is also the founder of OnlinePMCourses.com

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