How to Handle Overload: When Time Management is Not Enough
What do you do when you objectively have too much to do in the time available? This is overload.
We’ll look at the techniques to use when you are overloaded.
Watching this video is worth 2 Management Courses CPD Points*.
(See below for more details)
This video is part of course module number 1.6.2
Program 1: Managing Yourself
Course 6: Personal Productivity
Section 2: Time Management
Relevant videos in the same section as this video include:
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– Organization: How to Enhance Your Productivity by Being Organized
… https://youtu.be/2eUYH0z2yiQ
– Use your Energy Cycles for More Effective Working and Greater Productivity
… https://youtu.be/q_s0FkWISLo
– Wellbeing: What to do to Increase Your Productivity
… https://youtu.be/dkJEtKSR_Yw
– Failure of Multitasking: The Multitasking Myth
… https://youtu.be/IEN_hP9dtIM
– Monkey Management: How to Deal with a Monkey on Your Back
… https://youtu.be/itwtlfwE6fY
– Email Wrangling: How to Manage Your Email Effectively
… https://youtu.be/Z_yz27nTu1M
– Activity Log: Logging Your Time and Activities
… https://youtu.be/UsuM-CaMBCU
– Time Management with The OATS Principle
… https://youtu.be/B_W9uhKviFU
– To Do List and 7 Other Lists You Should Use Instead
… https://youtu.be/ywiCVY6mSgE
– How to Clear a Backlog – The 4 Rs Method
… https://youtu.be/vx7Z3GSTvvc
– How to Say NO: Noble Objection – the Ultimate in Time Management
… https://youtu.be/zSKGJTUjftw
– Prioritization: Understand Urgent & Important
… https://youtu.be/HX6ByEBuStU
– Prioritization with the Pareto Principle – the 80-20 Rule
… https://youtu.be/Q5GAH0yMzwk
Overcome Overwhelm: Dealing with the Feeling of Being Overwhelmed
… https://youtu.be/Gp21qbsesbc
LESSON NOTES
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Overload is objective vs Overwhelm is subjective
You can learn about how to Overcome Overwhelm: Dealing with the Feeling of Being Overwhelmed – https://youtu.be/Gp21qbsesbc
Overload is the tough one. 3 strategies to deal with overload:
1. Increase the resources you have available
2. Increase the amount of time available
3. Reduce the amount of work to do
Increase resources
• delegate to additional people
• process improvement or automation
• spend money on ready-made solutions
Increase the time available
• Negotiate extensions to your deadlines.
Reduce the amount of work to do
Either reduce the quantity or quality of your work.
• Importance of Saying No – another video
• Review standards
RECOMMENDED EXERCISE
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1. Are you overloaded at the moment? Are you sure it’s not just overwhelm? If you are, assess everything on your list. (1 MC CPD Point)
– if not… watch Overcome Overwhelm: Dealing with the Feeling of Being Overwhelmed https://youtu.be/Gp21qbsesbc
2. When you’re overloaded, it’s important to do top priority things first. So, review our videos on prioritization, then make a list of your priorities. (1 MC CPD Point)
– Understand Urgent & Important: https://youtu.be/HX6ByEBuStU
– Prioritization with the Pareto Principle – the 80-20 Rule: https://youtu.be/Q5GAH0yMzwk
3. Assess which of the three strategies you can employ – and in what combination. Plan your approach to handling your overload. (2 MC CPD Points)
DOWNLOADS
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– Management Courses Onboarding Kit – https://gum.co/MC-ObK ($3)
RECOMMENDED READING
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I’ll be as modest as I can. I’m something of an expert on effective working, personal productivity, & time management, with 4 best-selling books by 3 international publishers:
– The Time Management Pocketbook
… https://geni.us/gHa4
– How to Manage Your Time
… https://geni.us/Cpvp
– Powerhouse: Turbo Boost Your Effectiveness and Start Making a Serious Impact
… https://geni.us/H7GDizc
– The Yes/No Book: How to do less… and achieve more
… https://geni.us/yhF90n
And here are my picks from the thousands of other books on personal productivity, effective working, & time management:
– The 7 Habits of Highly Effective People
… https://geni.us/Zulp
– The Power of Habit: Why we Do what we Do, and How to Change
… https://geni.us/vNtXd4
– Essentialism: The Disciplined Pursuit of Less
… https://geni.us/JxTY
– Eat that Frog! 21 Great Ways to Stop Procrastinating
… https://geni.us/48Y1LlC
Management Courses Continuing Professional Development (CPD) Points
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You can record your Management Courses CPD points on our free, downloadable CPD record log.
Download it here: https://gum.co/MC-CPD
Each video has two levels of MC CPD points. For this video:
– If you simply watched the video, record 2 MC CPD points
– If you also carried out all of the recommended exercises, score a total of 6 MC CPD points
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Note:
Links to our book recommendations are affiliated through Amazon
#Productivity #TimeManagement #Overload
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