Lesson notes, exercises, downloads, and recommended reading are below the video. On mobile, the video will rescale when you play it.


How to Use the Kanban Method for Time Management

Kanban started life as an inventory control system at Toyota in the 1950s. It was part of the Toyota Production System, developed by Taiichi Ohno to support ‘Just in Time’ manufacturing.

Now, Kanban is a widely-used approach to plan and track activities. It is a useful extra tool in your personal time management toolkit.

Watching this video is worth 1 Management Courses CPD Point*
See below for more details

This video is part of course module number 1.6.2
Program 1: Managing Yourself
Course 6: Personal Productivity
Section 2: Time Management

Relevant videos in the same section as this video include:
==============================================
– The Power of Habits: Productivity through Effective Working
https://youtu.be/kXmz_E8yUGw
– Organization: How to Enhance Your Productivity by Being Organized
https://youtu.be/2eUYH0z2yiQ
– Planning, Preparation, and Follow-up: Effective Working for Better Productivity
https://youtu.be/XZUCfd9xov0
– Failure of Multitasking: The Multitasking Myth
https://youtu.be/IEN_hP9dtIM
– Goal Setting: The Start of Your Time Management
https://youtu.be/xgQk_Ozu2V4
– Time Management with The OATS Principle
https://youtu.be/B_W9uhKviFU
– To Do List and 7 Other Lists You Should Use Instead
https://youtu.be/ywiCVY6mSgE
– Prioritization: Understand Urgent & Important
https://youtu.be/HX6ByEBuStU
– Prioritization with the Pareto Principle – the 80-20 Rule
https://youtu.be/Q5GAH0yMzwk
– How to Clear a Backlog – The 4 Rs Method
https://youtu.be/vx7Z3GSTvvc
– How Does the Getting Things Done Time Management Method Work?
https://youtu.be/mVMeEZBOzcM
– How Does the Autofocus Time Management Method Work?
https://youtu.be/zcC9f7KZ2pQ
– How Does the Chain Method of Time Management Work?
https://youtu.be/YGkIfdZcqqM
– Strategic Time Management: What and How
https://youtu.be/4YNO0a_rYDw

LESSON NOTES
=============
Kanban became a popular time management tool when IT-based project managers started using Kanban Boards to visualize progress on their projects.

Record each task on a card. Move it from one bin to another on a prominently visible Kanban Board. Add names of the people responsible to the cards.

In time management, Kanban is ideal for tracking the progress of tasks that go through a series of stages.

How to use a Kanban process for personal time management:
1. Decide the stages that make sense and draw up your Kanban Board
2. Put each task onto a card with any information that’s useful. Use colored cards for different types of work
3. When you start a task, move it to the next stage
4. The board shows you where each task is in the process, and what to work on next
5. Sort cards by deadline or logical sequence. Put high priority cards at the top
6. Keep the amount of Work in Progress (WIP) at a level that suits you. This means having a maximum number of cards in each stage between ‘could do’ and ‘done’.

Kanban software includes:
– Trello
– Kanbanize
– Kanban Tool
I don’t endorse any of these, but I do use Trello

RECOMMENDED EXERCISE
======================
1. Test out the Kanban Method for yourself. Does it work for you? Use it for a week. (10 MC CPD Points)
2. Decide if it works for you and how to adapt it. (2 MC CPD Points)

DOWNLOADS
===========
Free Resources
– CPD Tools – https://gum.co/MC-CPD
Paid resources
– Management Courses Onboarding Kit – https://gum.co/MC-ObK ($3)

RECOMMENDED READING
=====================
I’ll be as modest as I can. I’m something of an expert on effective working, personal productivity, & time management, with 4 best-selling books by 3 international publishers:
– The Time Management Pocketbook
https://geni.us/gHa4
– How to Manage Your Time
https://geni.us/Cpvp
– Powerhouse: Turbo Boost Your Effectiveness and Start Making a Serious Impact
https://geni.us/H7GDizc
– The Yes/No Book: How to do less… and achieve more
https://geni.us/yhF90n

And here are my picks from the thousands of other books on personal productivity, effective working, & time management:
– The 7 Habits of Highly Effective People
https://geni.us/Zulp
– The Power of Habit: Why we Do what we Do, and How to Change
https://geni.us/vNtXd4
– Essentialism: The Disciplined Pursuit of Less
https://geni.us/JxTY
– Eat that Frog! 21 Great Ways to Stop Procrastinating
https://geni.us/48Y1LlC

Management Courses Continuing Professional Development (CPD) Points
===========================================================
You can record your Management Courses CPD points on our free, downloadable CPD record log. Download it at: https://gum.co/MC-CPD

Each video has two levels of MC CPD points. For this video:
– If you simply watched the video, record 1 MC CPD point
– If you also carried out all of the recommended exercises, score a total of 13 MC CPD points
___

Note:
Links to our book recommendations are affiliated through Amazon

#Productivity #TimeManagement #Kanban

source

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Strategic Time Management: What and How
How Does the Chain Method of Time Management Work?
How Does the Autofocus Time Management Method Work?
How Does the Getting Things Done Time Management Method Work?
What is the Pomodoro Technique? Working in Sprints
Eating Frogs: A Solution to Procrastination
How to Handle Interruptions and Distractions
How to Say NO: Noble Objection – the Ultimate in Time Management
How to Handle Overload: When Time Management is Not Enough
How to Clear a Backlog – The 4 Rs Method
Prioritization with the Pareto Principle – the 80-20 Rule
Prioritization: Understand Urgent and Important
To Do List and 7 Other Time Management Lists You Should Use Instead
Time Management with The OATS Principle
Goal Setting: The Start of Your Time Management
Activity Log: Logging Your Time and Activities
Email Wrangling: How to Manage Your Email for Greater Productivity
Monkey Management: How to Deal with a Monkey on Your Back
The Flow State… and How Flow Can Help You Work Effectively
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Conquer Procrastination: How to Avoid Putting Things Off
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Failure of Multitasking: The Multitasking Myth
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Planning, Preparation, and Follow-up: Effective Working for Better Productivity
Organization: How to Enhance Your Productivity by Being Organized
The Power of Habits: Productivity through Effective Working

Mike Clayton

About Mike Clayton 

Dr Mike Clayton is a (former) Project Manager and now a management educator. Having trained thousands of people at live workshops, seminars, and conferences, he now delivers training mainly via video. He has 14 books with international publishers and runs two successful YouTube channels. He is also the founder of OnlinePMCourses.com

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