How to Use the Kanban Method for Time Management
Kanban started life as an inventory control system at Toyota in the 1950s. It was part of the Toyota Production System, developed by Taiichi Ohno to support ‘Just in Time’ manufacturing.
Now, Kanban is a widely-used approach to plan and track activities. It is a useful extra tool in your personal time management toolkit.
Watching this video is worth 1 Management Courses CPD Point*
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This video is part of course module number 1.6.2
Program 1: Managing Yourself
Course 6: Personal Productivity
Section 2: Time Management
Relevant videos in the same section as this video include:
– The Power of Habits: Productivity through Effective Working
– Organization: How to Enhance Your Productivity by Being Organized
– Planning, Preparation, and Follow-up: Effective Working for Better Productivity
– Failure of Multitasking: The Multitasking Myth
– Goal Setting: The Start of Your Time Management
– Time Management with The OATS Principle
– To Do List and 7 Other Lists You Should Use Instead
– Prioritization: Understand Urgent & Important
– Prioritization with the Pareto Principle – the 80-20 Rule
– How to Clear a Backlog – The 4 Rs Method
– How Does the Getting Things Done Time Management Method Work?
– How Does the Autofocus Time Management Method Work?
– How Does the Chain Method of Time Management Work?
– Strategic Time Management: What and How
Kanban became a popular time management tool when IT-based project managers started using Kanban Boards to visualize progress on their projects.
Record each task on a card. Move it from one bin to another on a prominently visible Kanban Board. Add names of the people responsible to the cards.
In time management, Kanban is ideal for tracking the progress of tasks that go through a series of stages.
How to use a Kanban process for personal time management:
1. Decide the stages that make sense and draw up your Kanban Board
2. Put each task onto a card with any information that’s useful. Use colored cards for different types of work
3. When you start a task, move it to the next stage
4. The board shows you where each task is in the process, and what to work on next
5. Sort cards by deadline or logical sequence. Put high priority cards at the top
6. Keep the amount of Work in Progress (WIP) at a level that suits you. This means having a maximum number of cards in each stage between ‘could do’ and ‘done’.
Kanban software includes:
– Kanban Tool
I don’t endorse any of these, but I do use Trello
1. Test out the Kanban Method for yourself. Does it work for you? Use it for a week. (10 MC CPD Points)
2. Decide if it works for you and how to adapt it. (2 MC CPD Points)
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I’ll be as modest as I can. I’m something of an expert on effective working, personal productivity, & time management, with 4 best-selling books by 3 international publishers:
– The Time Management Pocketbook
– How to Manage Your Time
– Powerhouse: Turbo Boost Your Effectiveness and Start Making a Serious Impact
– The Yes/No Book: How to do less… and achieve more
And here are my picks from the thousands of other books on personal productivity, effective working, & time management:
– The 7 Habits of Highly Effective People
– The Power of Habit: Why we Do what we Do, and How to Change
– Essentialism: The Disciplined Pursuit of Less
– Eat that Frog! 21 Great Ways to Stop Procrastinating
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Links to our book recommendations are affiliated through Amazon
#Productivity #TimeManagement #Kanban