Lesson notes, exercises, downloads, and recommended reading are below the video. On mobile, the video will rescale when you play it.

Planning, Preparation, and Follow-up: Effective Working for Better Productivity

Jump straight to task, and move on when it is done. ‘Don’t waste time planning!’ This may sound like a prescription for efficiency. But it’s certainly not a route to effective working. And being productive at the price of doing the wrong things is a poor bargain.

Effective productivity means 3 habits:
1. Planning
2. Preparation
3. Follow-up

Watching this video is worth 2 Management Courses CPD Points*.
See below for more details.

This video is part of course module number 1.6.1
Program 1: Managing Yourself
Course 6: Personal Productivity
Section 1: Effective Working

PRelevant videos in the same section as this video include:
– The Power of Habits: Productivity through Effective Working
– Organization: How to Enhance Your Productivity by Being Organized
– Planning, Preparation, and Follow-up: Effective Working for Better Productivity
– Milestones and Deadlines for Self-Motivation and Greater Productivity
– Conquer Procrastination: How to Avoid Putting Things Off

The 5 steps to creating a good plan:
1: Where are we going? Goal and objectives.
2: How do we get there? Tasks and timing.
3: What resources do we need? People, materials, equipment, assets, and budget.
4: What could go wrong? Dealing with risk or making a Plan B.
5: How can we measure progress? Keep to plan, or adjust it if you’re slipping.

Never go into any situation without taking time to prepare yourself:
‘Perfect Preparation Prevents Poor Performance’
To get the best results at meetings, prepare in advance. Then make sure you have a few minutes to gather your thoughts before the meeting starts.
Back-to-back meetings? Schedule them for 25, 50, or 75 minutes, instead of 30, 60, or 90.

Reflect, review, and honor any commitments you made as part of the process.
Here’s A New Word for Follow-Up: ‘Postparation’. If you can prepare, why can’t you postpare?

People who deliberately reflect on their experiences learn better than people who don’t. You’ll make better judgments and be better-respected. Decision-makers who analyze the outcomes of their choices – successful or not – become better decision-makers.

So, tidy up after yourself physically and mentally. Do what you committed to do, say thank you, and review what happened and what could do differently.

1. If you are not in the planning habit, set aside an hour to plan the next few working weeks. (3 MC CPD Points)
2. At the start of each day, for the next week, spend 20 minutes preparing for the day – and the most important parts of it in particular. (5×1 MC CPD Points)
3. At the end of important activities and meetings next week, set aside time to postpare – to follow-up. Do that every day for a week. (5×1 MC CPD Points)
4. At the end of the week, reflect on the impact of having a plan, preparing each day, and postparing after each activity have had. What benefits did they bring? (2 MC CPD Points)
5. Do the same for the next 3 weeks, to bake this into a habit. (3×2 MC CPD Points)

Free Resources
– CPD Tools – https://gum.co/MC-CPD
Paid resources
– Management Courses Onboarding Kit – https://gum.co/MC-ObK ($3)

I’ll be as modest as I can. I’m something of an expert on effective working, personal productivity, & time management, with 4 best-selling books by 3 international publishers:
– The Time Management Pocketbook
– How to Manage Your Time
– Powerhouse: Turbo Boost Your Effectiveness and Start Making a Serious Impact
– The Yes/No Book: How to do less… and achieve more

And here are my picks from the thousands of other books on personal productivity, effective working, & time management:
– The 7 Habits of Highly Effective People
– The Power of Habit: Why we Do what we Do, and How to Change
– Essentialism: The Disciplined Pursuit of Less
– Eat that Frog! 21 Great Ways to Stop Procrastinating

Management Courses Continuing Professional Development (CPD) Points
You can record your Management Courses CPD points on our free, downloadable CPD record log.
Download it here: https://gum.co/MC-CPD

Each video has two levels of MC CPD points. For this video:
– If you simply watched the video, record 2 MC CPD points
– If you also carried out all of the recommended exercises, score a total of 23 MC CPD points

Links to our book recommendations are affiliated through Amazon

#Productivity #EffectiveWorking #Planning


Strategic Time Management: What and How
How to Use the Kanban Method for Time Management
How Does the Chain Method of Time Management Work?
How Does the Autofocus Time Management Method Work?
How Does the Getting Things Done Time Management Method Work?
What is the Pomodoro Technique? Working in Sprints
Eating Frogs: A Solution to Procrastination
How to Handle Interruptions and Distractions
How to Say NO: Noble Objection – the Ultimate in Time Management
How to Handle Overload: When Time Management is Not Enough
How to Clear a Backlog – The 4 Rs Method
Prioritization with the Pareto Principle – the 80-20 Rule
Prioritization: Understand Urgent and Important
To Do List and 7 Other Time Management Lists You Should Use Instead
Time Management with The OATS Principle
Goal Setting: The Start of Your Time Management
Activity Log: Logging Your Time and Activities
Email Wrangling: How to Manage Your Email for Greater Productivity
Monkey Management: How to Deal with a Monkey on Your Back
The Flow State… and How Flow Can Help You Work Effectively
Special Time: and How to Use it to Work Effectively
Overcome Overwhelm: Dealing with the Feeling of Being Overwhelmed
Conquer Procrastination: How to Avoid Putting Things Off
Three Types of Procrastination… and Why 2 are Good
Failure of Multitasking: The Multitasking Myth
Milestones and Deadlines for Self-Motivation and Greater Productivity
Wellbeing: What to do to Increase Your Productivity
Use your Energy Cycles for More Effective Working and Greater Productivity
Organization: How to Enhance Your Productivity by Being Organized
The Power of Habits: Productivity through Effective Working

Mike Clayton

About Mike Clayton 

Dr Mike Clayton is a (former) Project Manager and now a management educator. Having trained thousands of people at live workshops, seminars, and conferences, he now delivers training mainly via video. He has 14 books with international publishers and runs two successful YouTube channels. He is also the founder of OnlinePMCourses.com

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