Lesson notes, exercises, downloads, and recommended reading are below the video. On mobile, the video will rescale when you play it.

To Do List and 7 Other Time Management Lists You Should Use Instead

To Do lists are a rubbish way of getting things done. But the idea of a well-formed list is a good one. So, I explain why To Do lists are toxic and recommend 7 other lists you should be using instead.

Watching this video is worth 2 Management Courses CPD Points*.
(See below for more details)

This video is part of course module number 1.6.2
Program 1: Managing Yourself
Course 6: Personal Productivity
Section 2: Time Management

Relevant videos in the same section as this video include:
– The Power of Habits: Productivity through Effective Working
– Organization: How to Enhance Your Productivity by Being Organized
– Planning, Preparation, and Follow-up: Effective Working for Better Productivity
– Conquer Procrastination: How to Avoid Putting Things Off
– Goal Setting: The Start of Your Time Management
– Time Management with The OATS Principle
– Prioritization: Understand Urgent & Important

List 1: To Do List
To Do list is an open list. You can never finish it. That gives you a dilemma at the end of every day.

List 2: Today List
To Day list is a closed list. Once you finish it, your work for the day is done. Go home and enjoy the rest of your day.

List 3: Could Do List
Could-do List is the proper version of a To Do list. It lists the things you could do, without the expectation that you should do them.

List 4: Tomorrow List
Tomorrow List lets you know that whatever you need to do tomorrow is safely on your agenda.

List 5: To Don’t List
A list of should do could do, and would do items that you just aren’t getting done. Stop sweating hem and put them on your To Don’t list.

List 6: Project List
A list of Potential Projects. They aren’t getting done because they are too big and not important enough… now. So your Project List is a place to store ideas for when you need a good idea to pursue.

List 7: Tiddler List
Feeling a little overwhelmed…
Put all of the many little things onto a Tiddler list and then power through them to leave your main list far smaller.

List 8: To Track List
A ‘To Track’ list is a list of outstanding stuff that you need to keep track of. If you don’t, it may not get done by someone who promised to do it. And, if you don’t spot it’s fallen through, then that could be bad.

1. Create a set of lists that you think you can use to improve your own productivity. You can adapt our templates – which you can download free at https://gum.co/zWIRO. (2 MC CPD Points)
2. Use your new tools for 2 weeks (2 MC CPD Points)
3. After 2 weeks, review your templates. Then modify them to make them better for how you want to use them. Drop any that aren’t working for you at all. Reassess whether any that you did not try could help you. (2 MC CPD Points)

Free Resources
– Time Management lists templates to accompany this video – https://gum.co/zWIRO
– CPD Tools – https://gum.co/MC-CPD
Paid resources
– Management Courses Onboarding Kit – https://gum.co/MC-ObK ($3)

I’ll be as modest as I can. I’m something of an expert on effective working, personal productivity, & time management, with 4 best-selling books by 3 international publishers:
– The Time Management Pocketbook
– How to Manage Your Time
– Powerhouse: Turbo Boost Your Effectiveness and Start Making a Serious Impact
– The Yes/No Book: How to do less… and achieve more

And here are my picks from the thousands of other books on personal productivity, effective working, & time management:
– The 7 Habits of Highly Effective People
– The Power of Habit: Why we Do what we Do, and How to Change
– Essentialism: The Disciplined Pursuit of Less
– Eat that Frog! 21 Great Ways to Stop Procrastinating

Management Courses Continuing Professional Development (CPD) Points
You can record your Management Courses CPD points on our free, downloadable CPD record log.
Download it here: https://gum.co/MC-CPD

Each video has two levels of MC CPD points. For this video:
– If you simply watched the video, record 2 MC CPD points
– If you also carried out all of the recommended exercises, score a total of 8 MC CPD points

Links to our book recommendations are affiliated through Amazon

#Productivity #TimeManagement #Lists


Strategic Time Management: What and How
How to Use the Kanban Method for Time Management
How Does the Chain Method of Time Management Work?
How Does the Autofocus Time Management Method Work?
How Does the Getting Things Done Time Management Method Work?
What is the Pomodoro Technique? Working in Sprints
Eating Frogs: A Solution to Procrastination
How to Handle Interruptions and Distractions
How to Say NO: Noble Objection – the Ultimate in Time Management
How to Handle Overload: When Time Management is Not Enough
How to Clear a Backlog – The 4 Rs Method
Prioritization with the Pareto Principle – the 80-20 Rule
Prioritization: Understand Urgent and Important
Time Management with The OATS Principle
Goal Setting: The Start of Your Time Management
Activity Log: Logging Your Time and Activities
Email Wrangling: How to Manage Your Email for Greater Productivity
Monkey Management: How to Deal with a Monkey on Your Back
The Flow State… and How Flow Can Help You Work Effectively
Special Time: and How to Use it to Work Effectively
Overcome Overwhelm: Dealing with the Feeling of Being Overwhelmed
Conquer Procrastination: How to Avoid Putting Things Off
Three Types of Procrastination… and Why 2 are Good
Failure of Multitasking: The Multitasking Myth
Milestones and Deadlines for Self-Motivation and Greater Productivity
Wellbeing: What to do to Increase Your Productivity
Use your Energy Cycles for More Effective Working and Greater Productivity
Planning, Preparation, and Follow-up: Effective Working for Better Productivity
Organization: How to Enhance Your Productivity by Being Organized
The Power of Habits: Productivity through Effective Working

Mike Clayton

About Mike Clayton 

Dr Mike Clayton is a (former) Project Manager and now a management educator. Having trained thousands of people at live workshops, seminars, and conferences, he now delivers training mainly via video. He has 14 books with international publishers and runs two successful YouTube channels. He is also the founder of OnlinePMCourses.com

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